Tips for small and medium-size employers to choosing an applicant tracking system that will improve recruiting processes from day one.




It’s the beginning of Q2 2015 already. And, in many areas, the employment market couldn’t be much hotter. With the national unemployment rate holding steady at around 6%, demand for workers is up and supply is waning. This means that employers are scrambling to hire in a variety of industries. It also means that employers need to be as efficient as possible when “handling” talent that has made it into their recruiting funnels.

Unfortunately for many small and medium-size employers, their recruiting processes and tools have not been recalibrated since the recession. Others spend all their time and money on attracting candidates, placing little emphasis on nurturing the applicants in the recruiting funnel. Plus, many applicant tracking systems are frozen in time with recruiting workflows that were implemented in 2011 to process below average recruiting activities. Sound like the perfect storm? Sound familiar? Read on.

How can small and medium-size employers raise the recruiting bar in 2015 without breaking the bank? It’s actually easy. Choose an applicant tracking system that helps you hire by streamlining process, driving decisions and doing so with little customization. It’s time for employers to replace clunky, expensive ATSs. Employers need good supply chain-like recruiting software that empowers users at every level to track and maintain contact with top talent that has been invited into the recruiting process.


Here are some tips for choosing a new applicant tracking system in 2015.


The easiest way to hire better people faster is to simplify your recruiting process by eliminating wasted steps, paper forms, complicated approval processes and anything else that creates unnecessary friction in the process. Choose an applicant tracking system that will improve and streamline your recruiting processes starting from the initial job approval to requesting background checks. Look for a system that will empower you to standardize the stages of your recruiting process across your company. Look for a system that will save you time.

Pro Tip: Due to an increase in urgency to fill positions and the competitiveness of the labor market, smart employers are simplifying recruiting processes instead of adding more steps.

Every hiring process is comprised of discrete, sequential events that are driven by a series of yes and no decisions. To improve recruiting, employers must choose an ATS that distributes decision making responsibilities amongst recruiters, HR and hiring managers in a streamlined way. This means meeting everyone where they are even if that means not asking managers to login to another system.

New applicant tracking systems have features that don’t even require managers to login anymore to make decisions. That’s right, the technology is here to allow managers to simply use email to make the critical yes and no decisions that drive hiring. The same tools can be used for job and offer approval processes. By meeting users where they are (in email),  you naturally reduce periods of inactivity (waiting). This reduces time to fill metrics and promotes collaboration without lots of training and support.

Pro Tip: If you’ve been around recruiting a long time, you know that most hiring managers just don’t want to login to ATSs. Even managers with the best intentions often just revert back to email especially if they are not hiring all the time.

Today, small and medium-size employers want technology that is designed to perform the specific business-related functions for which they were designed. For example, Salesforce comes with a very specific set of stages that nearly every sales person is familiar with. Quickbooks works for finance teams with very little customization. The trend in the recruiting industry is to choose an applicant tracking system that is intuitive and works how recruiting works from day one without complex customizations.

Pro Tip: Choose an applicant tracking system that will empower you to standardize recruiting processes across your company. Over-customization will kill usability and reporting. Remember, you’ll only capture data and stay compliant if everyone participates in the process consistently.

Looking for a system to help you improve your recruiting processes? Is it time to engage your team to be more collaborative and to make faster decisions? Don’t have months to spend on getting a new ATS up and running? It’s time to learn more about Newton’s applicant tracking system. Contact a Newton expert today.

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