Fully integrated, seamless, paperless background checks solve a real problem for employers.
The research we conducted prior to designing Newton’s background check integration functionality confirmed what we had experienced as recruiting leaders for the past decade, pre-employment screening processes are typically inefficient and often pose unnecessary risks. Having been in the trenches, our team understands that applicant tracking software marks the beginning of the talent chain and there are important processes that should be integrated seamlessly to improve efficiency, create transparency and keep employers safe and compliant. To date, the majority of applicant tracking software vendors have treated integrations as an afterthought, forcing users to clunky integration pages and even insisting on batch data dumps. With Newton real-time integrated background checks, we’ve made the entire process efficient, paperless, smart and everything is processed in a real-time environment.
Newton Software is dedicated to making background checks simple, smart and safe.
With this feature we’ve productized and systematized background checks for small and medium-sized employers. As such, we built a sophisticated, real-time update, audit and exception management tool inside of Newton. And, for the fulfillment end, we carefully selected vendors (our preferred partners) that have the technology today to connect with Newton seamlessly and are willing and able to provide the services exemplary levels Newton customers have come to expect. This not only makes background checks simple to initiate, it also makes the entire process safer for employers by shifting the requests for sensitive data (DOB, SNN#, Lic #s, etc) to background check providers, the experts. Newton provides the platform and the audit capabilities in real-time for every background check requested, started and completed (or not completed) taking one of Newton’s key differentiators, transparency, to the next level.
Here is how it works.
First, here’s some context. By working with a select group background check providers we’ve gone beyond the industry-standard integration.
Simple. Any user can request a check, in about 1 second and integration takes just 3 minutes.
Smart. Only select people on your staffing Team can submit the check to a provider (no more wasted money on unnecessary checks!). All your checks are in one dashboard, and the dashboard is updated automatically by our providers.
Safe. You do NOT need to capture all that scary information, like Social Security Number. Our partners do it for you.
1. Set up and get started the same day
HR determines who on your team is allowed to submit background check requests to your provider. Any User may “request” a background check. This will alert your designated approvers (HR).
One click and anyone can request a background check. Remember, this is sent to an approval manager in HR before it goes to your vendor.
Now, one of your approval managers can actually submit the background check request to the vendor. This will start the actual background check process.
2. Submit a check without a release form. No paper. No risks.
Newton’s integrated preferred partners need first name, last name and email. They care of the rest. No Need to send around that PDF of paper release form. And, you can even initiate different types of checks like drug tests and credit checks with one click.
3. Track progress and receive granular updates.
Now employers finally have a dashboard for background checks to check status at a glance. The data on this screen is automatically updated by your selected preferred background check partner.
Background check providers provide realtime updates and status summaries. When the check is complete, you’ll get a link to view the report on a secure site.
4. Log in and pick up your report.
Access a secure connection to pick up and review the background check.
Our team remains obsessed with building technology that makes hiring easier.
The team at Newton Software continues to be obsessed with improving the areas of hiring that have been the hardest for employers to optimize like hiring manager collaboration and decision making, easy job approvals, at-a-glance recruiting performance indicators, automated applicant notifications and now, pre-employment screens. Future releases will tackle enhanced scheduling tools, maximizing employee referrals and even onboarding.
For a video on our background check feature, please visit our YouTube Channel here.