Onboarding, also referred to as organizational socialization, is the process by which new employees are physically, emotionally and professionally integrated into the existing culture and operations of their new employer.

Successful onboarding strategies monitor employee responses and make sure that vital measures of the organizational integration are both measured and improved upon accordingly.

The theory of onboarding borrows from organizational psychology. For instance, employees that have certain personality traits matching those within the organization typically integrate more successfully within a companies’ culture in a shorter time period.


Onboarding Practices

Prepare Early

It’s good practice to reach out to new employees prior to their starting date. Keeping in contact can reinforce the employee’s relationship with the company, giving them a better idea of what to expect in their new position.

By maintaining communication with new hires, you can send out helpful information they may need to know for their first day. This can include parking and dress code policies, memos about lunch breaks, and other useful information. You can also send out an onboarding agenda to help employees through their first week with your company.

A company can increase onboarding efficiency by building processes with the hiring manager to assist with employees’ first day. This helps managers to ensure certain guidelines are being followed in relation to the onboarding process.

Create A Checklist

Achieve a more structured onboarding experience by using an onboarding checklist. It is also a helpful reminder to help make sure you cover every single aspect of an employee’s recruitment. An onboarding checklist can help make sure the new employee has signed the correct documents, completed the appropriate training, are introduced to their colleagues, and more.

Keeping track of the onboarding process can be made easier with recruitment and onboarding software. This software can help automate procedures related to onboarding, giving the HR team and managers the ability to track the new hire’s progress smoothly.

Provide A Comfortable Workstation

Making sure the new employee has a workstation with the equipment they need to be successful is crucial. An employee welcome pack can also help orient the new employee with day-to-day tasks related to the company and their new position.

Introduce Company Culture

Your organization’s culture and values may be unclear to new hires. Communicating your company’s culture is an integral part of the onboarding process.

Expressing your organization’s values to new hires is recommended to ensure an efficient, productive work environment. One way to achieve this is to give new employees a company handbook which clearly lay out rules, explains internal jargon, and provides the answers to common questions. This document may be physical or accessible on a computer. 

Match Mentors To New Hires

Having a mentor can be one of the best ways for a new employee to acclimatize to the organization. They can get advice, ask questions, and begin making connections within the organization. It can also ensure that employees feel engaged within the organization, which can boost productivity as well as retention rates.

A mentoring program also provides an opportunity for leadership training for more experienced employees. Studies show job satisfaction increases for those who serve as mentors.

Set Reasonable Expectations

It can take up to a year for new employees to start working at their most productive level. Starting in a new workplace can be stressful. With this in mind, it may be a good idea to keep the workload light during the new employee’s first week. With so much new information to absorb, giving them time to process it all is key.

It may be helpful to set milestones for new hires throughout their onboarding experience. Having both short and long term goals can help managers and employees track progress as they get acclimated with their new position.

Having recruitment and onboarding software tailored to your company streamlines the onboarding process and increases the new recruit’s productivity. 


Newton and Built-In Onboarding

An efficient, successful onboarding process can save your company time and money by reducing churn. Having an extended new-hire experience from offer acceptance to the employee’s first day and beyond increases retention rates by an average of 69% and productivity by roughly 50%.

The onboarding process can be launched immediately from within Newton’s platform. Notifications are automatically sent to the appropriate HR representative, with a fully-customizable process to forward hiring documents to new employees. 

New employees can enjoy a mobile-optimized experience. Newton has an easy self-service functionality which gives new employees the ability to pick up tasks where they left off. The onboarding process can be completed in stages at their own pace.

Compliance is already built into the software. There are more than 140 government compliance forms, including Federal, state, and local W4s and other tax withholding forms. Updates are automatic to forms as regulations change. The state and local tax forms are determined automatically based on the new employee’s location.



Key Takeaways On Using An Automated Onboarding Software

  • Engage New Hires – Upon reviewing and acknowledging employee handbooks, company policies, and other documents, new employees will immediately feel prepared and informed.
  • Reduce Admin Work – Newton’s employee self-service feature allows new employees to submit personal information and direct deposit information prior to their first day. 
  • Improve Productivity – New employees can contribute quicker through the use of automated onboarding software by increasing their engagement and minimizing your bottom line.
  • Capture Tax Credits – Almost 15% of new hires qualify for work opportunity tax credits (WOTC). Capturing these credits may help to drive revenue back into your recruiting budget.