Corporate Users Privacy Policy

We are Newton Software, Inc., an Ohio corporation (“Newton”), the owner and operator of the job applicant tracking software system called Newton (the “Application”) (found at newtonsoftware.com; the “Website”). The Application is used by companies to post job openings, collect potential job applicant information and track such applicants through the job hiring process.

The Application is accessed and used by two distinctly different types of users: companies that post job openings on the Application and review candidates who apply for those job openings (“Corporate Users”); and candidates for those job openings who use the Application to apply for them (“Applicants”). This Newton Corporate User Privacy Policy (the “Policy”) is solely for the employees and contractors of Corporate Users (“you”).

As a part of Newton’s mission to provide you and the Corporate User effective Application services, Newton collects, stores and discloses information you provide on the Application under specific conditions. Your Personal Information (as defined in Section 2.1) is private and confidential, and subject to this Policy, meaning that such information will not be collected, stored or disclosed unless permitted under this Policy. This Policy describes what information Newton collects, how it is used and secured, and when and to whom it may be disclosed. Please take a few minutes to review this Policy.

1. Consent

Your use of the Application is deemed to be your waiver and consent to this Policy and providing Newton and designated third-parties under this Policy the right to collect, use and disclose your Personal Information (as defined in Section 2.1) subject to the terms and conditions of this Policy. If you do not consent to the terms and conditions of this Policy, you should not use the Application.

2. Personal Information

2.1 Covered Information.

Newton and designated third-parties under this Policy may collect, store and disclose the following forms of information you provide on the Application (collectively, the “Personal Information”): (a) e-mail addresses; (b) employer names; (c) Application sign-on information (i.e., your username and password); (d) device identification information; (e) preferred language and country information; (f) correspondence or communication sent via the Application; (g) job opening postings; (h) information on your interactions with Application features or other Application users; (i) job openings that you share to your social networks; and (j) other reasonably relevant information pertaining to your use of the Application including without limitation your Internet protocol addresses, standard web log information and content provided to Newton or their designated third-parties when contacted for assistance.

2.2 Your Informational Obligations.

Newton requires that you only submit information on the Application that is up-to-date and accurate, and that you inform Newton of any changes to such information. You must also assure that such information, whether provided on behalf of yourself or others, is correct and that you have the full authority and right to submit such information to the Application.

3. Cookies

3.1 Assignment of Cookies.

When you sign in through the Application, Newton will assign you a unique identifier and send such information to your computer or device hard drive in the form of a cookie, which is a very small bit of code. This code is uniquely yours. It is your passport to seamlessly travel across the Application, allowing you to use the Application’s functionality with minimal subsequent registration procedures.

3.2 Disabling Cookies.

If you do not wish to have cookies on your devices, you may turn them off at anytime by modifying your Internet browser’s settings. However, by disabling cookies on your device, you may be prohibited from full use of Application’s features.

4. Personal Profiles

4.1 Personal Profile Information.

A Newton representative or your Corporate User employer will create an account for you in the Application. This account will contain your email address, first name and last name, and may also contain your job title and contact information (collectively, the “Personal Profile”). Each Personal Profile is assigned a unique personal identification number and requires that you choose a password to access your Personal Profile on the Application, which helps Newton to ensure that only you can access your Personal Profile and Personal Information on the Application. Because you assist Newton in developing your Personal Profile password, you have a significant role in protecting your Personal Profile and Personal Information. No one can access or edit your Personal Profile without knowing your Personal Profile username and password, so do not share these with others.

4.2 Personal Choices.

If you want to review or update your first or last name, or e-mail address in your Personal Profile, you may do so on the Application.

5. Use of Personal Information

Newton uses your Personal Information to: (a) offer the Application’s services or conduct Newton’s business operations; (b) resolve disputes, or troubleshoot problems related to any services or products offered or provided through the Application; (c) encourage safe interactions between Application users; (d) enforce this Policy and others agreements associated with the Application or Website; (e) customize, measure and improve the Application and Website’s user experience; (f) contact you regarding the Application or your inquiries pertaining to the same; and (g) perform other related services for you as described in this Policy.

Pursuant to the California Online Privacy Protection Act, neither Newton nor the Application follow the Do Not Track setting of your web browser.

6. Ownership of Personal Information

Newton does not own the information or data you enter into the Application. Any information or data you enter into the Application is the property of your employer. What your employer chooses to do with such information is solely in your employer’s own discretion. Based on your role in your Corporate User employer’s company, other people employed or contracted by your Corporate User employer may be able to view, modify or delete information that you provide to the Application. If you have concerns about the collection, use or disclosure of your information by your employer, please contact your Corporate User employer.

7. Disclosure of Personal Information

7.1 Purposes for Disclosure.

Newton may disclose your Personal Information: (a) upon your consent; (b) to comply with Newton’s legal obligations under local, state or federal law or in response to a lawful request by public authorities, including to meet national security or law enforcement requirements; (c) to enforce Newton’s policies under this Policy, or any other policies or agreements you may be subject to pertaining to the Application or Website; (d) to respond to claims that your Personal Information or other content or information violates another person or entity’s rights; or (e) to protect any person or entity’s rights, property or safety.

7.2 Disclosed Parties.

Newton may disclose your Personal Information to: (a) government officials; (b) Newton corporate affiliates; (c) Newton service providers; (d) your Corporate User employer; and (e) any other parties to whom you permit disclosure. In cases of onward transfer to third parties of data of EU individuals received pursuant to the EU-US Privacy Shield, Newton is potentially liable.

8. Security and Storage of Your Personal Information

The security of your Personal Information is important to Newton. Newton will only keep your Personal Information for as long as is either required to by law or as is relevant for the purposes for which it is collected. Newton employs generally accepted industry standards to protect your Personal Information. However, as the transmission of information over wireless and wired networks cannot be absolutely secure, Newton does not warrant or guarantee that your Personal Information will remain permanently secure.

9. Third-Party Websites

The Application may contain links to third-party websites that are not owned or controlled by Newton. Newton has no control over, and assumes no responsibility for, any share functionality, content, privacy policies or practices of any third-party website. When using such third-parties websites, you are subject to the terms and policies, including without limitation information security and storage policies of those third-party websites when and where applicable. By using the Application, you expressly relieve Newton from any and all liability arising from any share functionality or your use of any third-party website accessed from the Application. Newton encourages you to ask questions before you disclose your personal information to any third-party website or service provider.

10. Privacy Shield and U.S.-Swiss Safe Harbor

Newton complies with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries. Newton has certified that it adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability. If there is any conflict between the policies in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification page, please visit https://www.privacyshield.gov/.

Newton adheres to the U.S.-Swiss Safe Harbor Frameworks concerning the transfer of Personal Information from Switzerland to the U.S. Accordingly, Newton follows the Switzerland Safe Harbor Principles of notice, choice, onward transfer, security, data integrity, access and enforcement published by the U.S. Department of Commerce including (the “Principles”; available at http://www.export.gov/safeharbor/swiss), with respect to all such Personal Information. If there is any conflict between the Policy and the Principles, the Principles shall govern. Newton’s Switzerland safe harbor certification can be found at http://www.export.gov/safeharbor/swiss.

11. Children’s Use of the Application

Newton wants to help guard children’s privacy. Newton encourages parents and guardians to talk to their children about safe and responsible use of personal information on the Internet. The Application does not publish content that is targeted to children, and to ensure the Application’s compliance with the Children’s Online Privacy Protection Act, Newton does not collect any personal identifiable information from any Application user under 13 years of age.

12. Inquiries and Notification

Newton is committed to ensuring that your Personal Information is correct, up-to-date, and as publically available as you wish it be displayed on the Website and Application.

In compliance with the U.S.-Swiss Safe Harbor and EU-US Privacy Shield Principles, Newton commits to resolve complaints about your privacy and our collection or use of your Personal Information. If you have inquiries or complaints regarding this Policy or would like to access your Personal Information, you should first contact Newton via: (1) e-mail at support@newtonsoftware.com; or (2) mail to Attn: Privacy Request, Newton Software, 505 Montgomery St., Suite 2300, San Francisco, California 94111.

Newton has further committed to refer unresolved privacy complaints under the EU-U.S. Privacy Shield Principles through the BBB EU PRIVACY SHIELD, a non-profit alternative dispute resolution provider located in the United States and operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers/ for more information and to file a complaint.

Please note that if your complaint is not resolved through these channels, under limited circumstances, a binding arbitration option may be available before a Privacy Shield Panel.

Additionally, Newton has committed to refer unresolved privacy complaints under the U.S.-Swiss Safe Harbor Principles to an independent dispute resolution mechanism, the BBB E.U. Safe Harbor, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by Newton, please visit the BBB E.U. Safe Harbor web site at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.

If you reside in California, you may also be entitled to request a notice describing the categories of Personal Information Newton shares with its partners, corporate affiliates, or other third parties for direct marketing purposes pursuant to Pursuant to California Civil Code sections 1798.83-1798.84. The notice will identify the categories of your Personal Information shared and include a list of names and addresses of third parties to whom Newton has shared your Personal Information. If you reside in California and would like a copy of this notice, please submit a written request specifying your desire to obtain a copy of your notice to: Attn: California Privacy Rights Notice Request, Newton Software, 505 Montgomery St., Suite 2300, San Francisco, California 94111. Please allow 30 days for a response.

Newton is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).

13. Changes to this Privacy Policy

From time to time, Newton may update this Policy. Newton may post notifications of updates to this Policy on the Website or Application. Changes made to this Policy will take effect immediately. If you do not agree to changes to this Policy, you must discontinue your use of the Application. Your access or use of the Application after such Policy changes constitutes your acceptance of such Policy changes.

14. Cancellation

Cancellation. As an employee or contractor of Corporate User, your Corporate User employer maintains full discretion to cancel or otherwise restrict your access to the Application, at any time and at its sole discretion.

15. Contacting Us

If you have questions regarding this Policy, please contact Newton by email at support@newtonsoftware.com.

© Copyright Newton Software, 2016. All rights reserved