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HR Basics: The Importance of Employee Onboarding Software

With employee onboarding software that integrates in realtime with your applicant tracking system, your organization will instantly become more efficient.

 

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The DMV is going paperless. The IRS is going paperless. Even utility companies are getting rid of paper bills. It’s high time human resources departments do the same. What are you waiting for?  By now you’ve eliminated most of that pesky paper from your pre-hire recruiting process with an applicant tracking system. Now it’s time to tackle that paper you’re chasing once you hire a job applicant. It’s time to make employee onboarding software a part of your HR technology stack.

EMPLOYEE ONBOARDING SOFTWARE DESIGNED FOR SMALL AND MEDIUM-SIZED EMPLOYERS
Employee onboarding software means different things to different sized employers. Fortune 1000 employers have long used employee onboarding software for years to welcome new hires by providing technology with rich media, robust workflows and advanced learning management modules. Of course, this type of ultra-robust onboarding software comes with a hefty price tag and activation schedules that are commonly measured in month and years.

Just need something to take care of new hire paperwork? There’s hope. Fortunately, there are new, more affordable, highly practical employee onboarding software solutions available to small and medium-sized employers that are designed to tackle the administrative tasks of onboarding new employees. With these new simplified onboarding tools, new employees log into a secure, cloud-based portal in order to complete their new hire paperwork including:
-W4s
-i9s
-State Forms
-Company Policy Forms (new hire paperwork packet)
– System of Record Employment Applications
-Work Opportunity Tax Credits (WOTC)

Once a new employee has filled out all of their new hire paperwork, the HR team and even the hiring managers get alerted to let them know that the new hire can start risk-free.

PROMOTE EFFICIENCY AND COMPLIANCE WITH PAPERLESS ONBOARDING SOFTWARE
With employee onboarding software that integrates in realtime with your applicant tracking system, your organization will instantly become more efficient. And, in addition to promoting major efficiency gains for HR staff members, employee onboarding software helps keep employers safe by eliminating the risks of incomplete new hire forms. Plus, storage of sensitive applicants details like publicly identifiable information is kept in a secure database that is searchable not in your collaborative applicant tracking system.  With paperless employee onboarding software, you will have time to focus on other more strategic HR initiatives, your people, their development, and helping the business to grow.

About Joel Passen

Joel is the Head of Marketing at Newton Software, a technology company that designs applicant tracking software for small and medium-sized employers. Joel has been involved with the intersection of technology and recruiting his entire career.